UPSem maintains course reserve collections, in both print and electronic formats, to support the instructional requirements of specific courses.
The following policies apply to materials that are scanned or downloaded to the electronic reserve service on the Seminary’s LMS. These policies do not apply to materials that are openly posted on the World Wide Web by the intellectual property owners for which direct links are included in the electronic reserve service; to materials for which no copyright protection is claimed; or to copyrighted materials that have passed into the public domain.
- Faculty submitting materials for electronic reserves must submit a completed Fair Use Checklist (See Appendix A) for the materials that will be added to the Seminary’s LMS.
- Written permission from the copyright holder that has been obtained by the professor requesting the inclusion of materials into electronic reserves will be required for inclusions that exceed what is determined to be fair use.
- All use of materials placed on electronic reserves will be at the initiative of instructors solely for non-commercial, educational use by students.
- There will be no charge for access to the electronic reserve service; the charge for copies made by students will be limited to the nominal cost of photocopies or laser prints.
- Each item included in the electronic reserves will carry a cover page with notice that the copying of materials may be subject to copyright law.
- Access to reserve materials will be limited to students registered in the course for which the materials have been placed on reserve, to instructors, and to staff responsible for the electronic reserve service.
- The Director of the Library’s Instructional Resource Center will continually monitor legal developments which may affect the fair use analysis of electronic reserve services to ensure that library services are in compliance with the letter and spirit of the United States copyright law.
Responsibilities for the use of copyrighted materials on E-reserves. When using materials made available on the Seminary’s LMS, everyone who has access to those materials bears some responsibility to ensure that the usage does not infringe on the authors’ or the artists’ copyrights.
1. Instructor Responsibilities
- All materials made available by instructors on the Seminary’s LMS must support course-related teaching, scholarship, or research.
- Instructors who make materials available through the LMS are responsible for evaluating, on a case-by-case basis, whether the use of a copyrighted work requires permission or qualifies as a fair use. Instructors are to use the Fair Use Checklist (See Appendix A) as a guide to this determination and submit a completed Fair Use Checklist for each item with the relevant course syllabus to the Academic Dean’s Office on their campus. If additional copyrighted materials are used after these materials are submitted, the faculty member is required to submit this information to the Academic Dean’s Office.
- When permissions are needed, the instructor will obtain permission first by checking the Copyright Clearance Center’s coverage and, if not covered there, by contacting the copyright holder. Instructors are responsible for providing print outs of either the webpage indicating coverage by the Copyright Clearance Center or the webpage from the Copyright Clearance Center’s website indicating a payment is in process for copyright permission.
- Whenever copying original materials is involved, whether the copies are made by instructors or by Seminary staff, only the amount needed to accomplish the specific educational purpose should be copied.
2. User Responsibilities
- All materials placed on course reserves are to be used solely for non-commercial educational purposes in connection with designated courses.
- Copyrighted materials made available through course reserves are to be used for teaching, scholarly, or research purposes, and should not be reproduced for further distribution.
3. Library Responsibilities
- The Library will provide information resources to instructors to assist them in evaluating the qualifications of a specific use as a fair use, but it is ultimately the instructor’s responsibility to make this determination.
- Access to materials on course e-reserves will be password protected and limited to students currently enrolled and their instructors.
- Each course that contains copyright material at its LMS site will include a Notice indicating that the materials are copyright protected.
- Each item on the E-reserves system of the LMS will display the title page or any other page from the material that identifies the copyright owner.
- Materials will be removed from course reserves when they are no longer required to support designated courses.
